Workflow Sprint

Your team is talented.
Your systems are not.

A 9-week engagement to redesign how your agency works: from diagnosis to implementation.

Sound Familiar?

Something stopped working.

Your team grew fast and the processes didn't keep up.

A key person left and took half the knowledge with them.

New leadership changed everything and now nothing quite fits.

The chaos has been building for years and it finally hit a breaking point.

You're a new team and need to figure out how to work together — fast.

The Symptoms

You might recognize these.

You struggle to find time for deep work, because your days are filled with meetings. (Most of them could have been an email.)
Finding the right information or document takes 20 minutes, when it should take 20 seconds.
It takes you two hours to understand the status of a project.
Clients express concern over missed deadlines and unclear communication.
People get burned out and have to take sick leave.
Skilled team members leave for better opportunities, taking important knowledge with them.

You're losing 15+ hours per week to process friction.That's time not spent on client work.

What Hasn't Worked

You have probably tried these.

"Let's just adopt Asana/Monday/ClickUp"

A tool without process is just different chaos.

"Everyone needs to be more organized"

Discipline doesn't fix broken systems.

"We'll figure it out as we go"

You already know how that ends.

"Let's create a detailed process that covers all use cases"

The more complexity, the harder to implement and stay consistent.

The Solution

Workflow Sprint

Nine weeks to go from chaos to clarity. Clear processes. Documented workflows. Systems that survive when someone goes on vacation.

01

Diagnostics

Weeks 1-3

Understanding what is broken and why.

02

Design

Weeks 4-6

Building your new operating system.

03

Implement

Weeks 7-9+

Making it stick.

Deliverables

What you get

Deliverables vary by engagement — here is what is typical.

Workflow documentation

Your custom operating manual — how work moves through your agency. Including communication norms, meeting guidelines, and client collaboration.

Core templates

Briefs, meeting agendas, decision logs, and others tailored to your needs.

Tool recommendation and configuration

Setup and optimization of your project management tool (Asana, Monday, or similar). Source of truth for different types of information.

Time tracking & resource allocation

How to log time and flag when you are overloaded.

Team training

Workshop to introduce new workflows and get buy-in.

Implementation support

I stay with you through rollout — weekly check-ins to troubleshoot, adjust, and make sure it actually sticks.

My Approach

How I think about work

Start simple

Fix what is most broken first, expand only when needed. Not everything needs a process. Not every edge case needs a rule.

Collaborative, not prescriptive

I do not arrive with a fixed playbook. I ask questions, listen, and adapt to what your team actually needs. No ego — just whatever moves you forward.

No dependency

The goal is to leave you with a working structure, clear ownership, and the confidence to evolve it yourselves. I am here to make myself unnecessary.

Human-first

Processes should make work easier, not create more admin. If your team will not use it, it is not a good process.

Let's talk.

Every agency is different. The next step is a 30-minute conversation to understand your situation and figure out if this is the right fit.

No pitch, just an honest chat about where you are and what might help.

Book a chat